For hospitals and departments
Your department's trials: one current view for everyone who needs it
The situationThere is no single, current overview of which trials are open in which department, who runs them, and where colleagues can refer.
TrialsConnect gives each department a shared, locally maintained view of its research: to run the trials you have, assess new ones with confidence, and make your trials and expertise easy to find. Free for every participating hospital.
Three goals, one workspace
Manage your portfolio
Every trial, investigator and local status in one place.
Help physicians find trials
Colleagues in your hospital and network find the right study and contact.
Grow your research
Answer feasibility requests faster and show sponsors what you can do.
Department trial overview
One clear overview, kept current by your team
A shared starting point for the department head, physicians, research nurses and coordinators, for portfolio reviews and day-to-day questions.
- Every trial preparing to open, recruiting, paused, closed to recruitment or in follow-up.
- Responsible investigators and research contacts, disease areas, biomarkers, phases and sponsors.
- Record local changes yourself: recruitment opening, pausing or resuming, a new contact, follow-up, or a request for sponsor confirmation.
- Your team reviews the list, so the right trials are linked to the right people and missing studies are added.
- Updated by
- Study coordinator, oncology
- Date
- 14 Oct
- Scope
- This site only
- Sponsor
- Confirmation requested
Investigator activity and workload
See who is involved in what, and when demands overlap
A physician view shows each investigator's studies, their role, the local stage of each study and the periods when responsibilities coincide.
- Support decisions on who takes on a new study, and on investigator and co-investigator roles.
- Plan research nurse and coordinator support for periods when several studies open or recruit at once.
- Physicians or authorised staff keep their own profile accurate: role, specialty, experience, studies and declared research interests.
- Profiles stay current when people join, move or change responsibilities.
Feasibility and capabilities
Better-supported answers to feasibility questionnaires
When a new study is offered, compare its recruitment window with your existing and planned studies, and reuse what you already know about your department.
- Spot studies that may recruit from similar populations, with overlapping indications, biomarkers or treatment settings.
- Check investigator responsibilities and shared staff, diagnostic, laboratory or procedural needs in the same period.
- Keep one capability profile: expertise, research team, laboratory and imaging, pharmacy, specialist procedures, and services from the wider hospital.
- Answer with clear assumptions, and confirm only what is specific to the protocol.
- Biomarker testing available in-house
- Research nurse support in capability profile
- Overlap: 2 studies recruit a similar population in the same period
- Imaging schedule to confirm with radiology
Trial search and sharing
Help colleagues find your trials and the right contact
An institutional trial search lets physicians across the hospital or network search your maintained portfolio, and a trial page gives them what your team wants them to use.
- Search by disease, biomarker, department or campus, investigator, phase and local recruitment status.
- Each result shows a summary, local status, the responsible team and how to make an enquiry or referral.
- Attach a trial summary, key criteria for a first discussion, referral instructions and approved information sheets.
- Each document has an owner, version and review date, and you choose who sees it: your team, the hospital or your network.
Oncology, campus North · Investigator A · contact: study coordinator
- Trial summaryv3 · reviewed 2 Oct
- Referral instructionshospital-wide
Sponsor opportunities
Become easier to discover for relevant studies
See which sponsors are active in your disease areas, and present your department's expertise when you discuss new studies.
- Sponsors with documented research activity in your areas, by phase and study type, in your country or region.
- The relationships already in your own portfolio.
- A focused capability presentation for discussions with sponsors and CROs.
- You choose which profile and capability information is shared with sponsors.
| Sponsor | Studies in your areas | With you today |
|---|---|---|
| Sponsor A | 6 · phase II–III | 2 trials |
| Sponsor B | 4 · phase III | None yet |
| Sponsor C | 3 · phase I–II | None yet |
One update, many uses
When a coordinator updates a trial's local status, everyone who relies on it sees the same current information. That is a practical reason to keep it up to date.
- Department overview
- Investigator's profile
- Hospital trial search
- Overlap check for new studies
- Reports shared with sponsors
The same goes for your capability profile: one update supports the next feasibility response, internal planning and what you choose to share with sponsors.
An example: an oncology department answers a feasibility request
Check the portfolio
The team finds existing studies that may recruit a similar biomarker population in the proposed period.
Check people and resources
It reviews investigator responsibilities and confirms the staffing and testing the new protocol needs.
Reuse and ask colleagues
It reuses its capability profile and shares a synopsis with relevant physicians to check referral pathways.
Answer clearly
The response sets out confirmed capabilities, the basis for the recruitment estimate, potential overlap and open points.
Go live
If the study proceeds, the team adds its contacts, status and documents, and colleagues can find it in the hospital search.
Value for everyone in and around the department
Department leadership
The portfolio, how research responsibilities are spread, overlapping demands, and opportunities to grow research.
Principal investigators and physicians
Their own study involvement and research profile, relevant colleagues, and trials across the institution.
Research coordinators and study nurses
Keep local status and documents current, coordinate contacts, and reuse information for feasibility responses.
Physicians across the hospital or network
Find relevant studies and reach the right research team with current information.
Sponsors you choose to share with
Your stated capabilities, investigator experience and research interests, as input for further discussion.
Independent and free
Hospitals use the workspace free, directly from Esperity. No pharmaceutical company funds, selects or is linked to a hospital's access.
In return, your centre keeps its trial status current. That makes the information better for every physician who searches it.
In a pilot we measure how quickly a physician finds a relevant trial and contact, how current local status records are, the time needed for feasibility responses, reuse of capability information, and sponsor discussions that follow from shared department profiles.
Get your department workspace
Tell us which hospital and department. We pre-fill your trials before the first call.